District Information » Device Memorandum of Understanding (MOU)

Device Memorandum of Understanding (MOU)


*This MOU and other related information can be found at www.wmsd.net

You may print and complete this MOU and bring with you to your campus device distribution or you will be provided with a version to sign at that time. See www.wmsd.net/covid19 for more information about device pickup process.

West Memphis School District

Device Memorandum of Understanding (MOU)



Please read this document carefully. When signed by the Parent/Guardian/High School Student, it becomes an agreement between you and The West Memphis School District. Signatures indicate an agreement to abide by the conditions and guidelines established here.


The student/parent may be held financially responsible for replacement and/or repair of a device, if damage/loss is deemed by The West Memphis School District to be the fault of the student.


  • I understand that the use of electronic information resources must be in support of education, research, and the educational goals and objectives of The West Memphis School District.

  • I agree not to submit, publish, display, or retrieve any defamatory, abusive, obscene, profane, sexually oriented, threatening, racially offensive, or illegal material.

  • I will not use the device or network for commercial purposes.

  • I will follow all of the rules of the West Memphis School District Student Handbook while using electronic information resources.

  • I will not attempt to harm, modify, or destroy hardware or software, or interfere with system security.


  • The use of electronic resources is a privilege, not a right, and may be revoked at any time. The system administrator may close an account at any time. The system administrator’s decision may be appealed to the assistant superintendent. The account shall remain closed through the appeal process. The decision of the assistant superintendent is final. The use of electronic resources is a privilege, not a right, and may be revoked at any time.

  • The West Memphis School District provides services on an “as-is, as-available” basis.

  • The West Memphis School District reserves the right to establish such rules and regulations as may be necessary for the efficient operation of the electronic information systems.

  • Parent/Student MOU (Memorandum of Understanding) for Chromebook, iPad, and Mobile Internet devices can be read here. Agreement by signature and date will be required to receive device(s).

  • Please read the MOU online to ensure the drive-through distribution process is as efficient as possible. Those who want to read a paper copy of MOU before signing will be given a paper copy and signature page and directed to exit their position in line and come back through once MOU is read and signed to receive the device.

  • All WMSD K-2 students will be issued an iPad (tablet). All students in grades 3-12 will receive a Chromebook (laptop). Special needs children will receive the device that best suits their needs.

  • All means All. There will be no shared devices.

  • AT SCHOOL students will use their exclusively assigned device for instruction both at school and at home for homework and/or for potential closure. aka "Blended Learner."

  • AT HOME students will use their exclusively assigned device for instruction at home for their regular school day, and continue the same if there is a future school closure. aka "Virtual Learner."

  • Households or students in need of Internet access will be issued a mobile Internet Hotspot to connect their issued iPads or Chromebooks to WiFi internet. Each hotspot can accommodate the connection of 5 devices. Issue of this device is optional. Data usage and access is restricted to instructional websites and services. If you already have WiFi in the home, you do not need to checkout this device. However, an Internet Hotspot and Internet data will be provided by WMSD to all students in need. Checkout of this device will take place during the iPad/Chromebook distribution and will be covered by the same MOU. Request of Internet Hotspot will also be on Survey #3.



  • Infractions of the provisions set forth in the WMSD Device MOU may result in suspension or termination of access privileges and/or appropriate disciplinary action.

  • Activities in violation of state and federal statutes will be subject to prosecution by those authorities. Disciplinary action may be taken by The West Memphis School District as appropriate.

  • Devices will be issued in NEW, GOOD, or FAIR condition.

  • Condition of the device(s) issued to each student will be entered into an inventory system at distribution.

  • All devices will be issued in working condition, but we realize there will be normal wear and tear including faulty keyboard keys, power adapters, batteries, headset plugs, and even some screen cracks. Faulty components are typically in good physical condition, but have just quit functioning properly at no fault of the user. Students/Parents are expected to report any kind of damage or faulty component to their teacher as soon as possible. Devices will then be reviewed by WMSD tech staff to determine if the damage is normal wear and tear, covered by warranty, can be repaired vs replacement, and to what level of restitution (if any) is required before issuing another device. If determined no restitution is required the student will be issued a replacement device as soon as possible.

  • Loss, theft, or malicious damage to a device may result in restitution to be made before another device is issued. Restitution amount is determined by the condition of device at issue and the following scale.

    • NEW Chromebook/iPad = $300

    • GOOD Chromebook/iPad = $200

    • FAIR Chromebook/iPad = $100

    • ALL Internet HotSpots = $100

    • Chromebook Power adapters = $50

    • HotSpot Power Adapters = $15

    • iPad Power Block = $20
    • iPad Power Cable = $20
  • Malicious damage will be determined by WMSD staff. For example, malicious damage may be physical damage caused by negligence or complete disregard for care of the device. (left in driveway and ran over by car, device thrown at person or object, etc.)

  • Restitution for theft may be waived with valid police report provided by the student/parent.


Do you request issue of an Internet Hotspot for this student? (please check one)

YES           NO


Student Name (please print)                                                           Assigned School Campus


Student Device by Grade (please check one)       

K-2  iPad                                                       3-12   Chromebook


I have read the WMSD Device Memorandum of Understanding (MOU). I understand that this access is designed for educational purposes. I hereby give permission for my child to use electronic information resources.

Parent/Guardian/High School Student (please print)                                    Signature Date



PHONE   (Permission to text)      Yes                           No                       EMAIL


ADDRESS                                        CITY                                                 STATE